Businesses in the accounting sector need to keep track of all economic activities for their customers. This requires that all information be carefully recorded, validated, matched, securely stored, and eventually deleted. Moreover, this information must be highly accessible so that it can be conveyed to investors, creditors, and regulators.
Without an information management system, keeping track of all financial documents may be a challenge. The sheer amount of information, along with keeping track of all documents, changes and missing information, is very challenging, particularly if working in collaboration with others. Moreover, paper can easily be misfiled, lost or damaged, making it impossible to find.
By moving towards a digital way of working, processes can be completed more quickly and efficiently. Scanned documents can be automatically saved, indexed and linked to an electronic workflow for approval and validation. In addition, documents generated from third-party ERP systems can also be automatically indexed, saved and processed. Documents of all kinds can be retrieved using metadata or full-text search, just as easily as using the web. It’s even possible to conveniently access documents and process workflows on the go, using either the Therefore™ Mobile App, or Therefore™ Web Access.
Therefore™ can be easily integrated into third-party ERP systems such as SAP or Microsoft Dynamics NAV, and data from external databases can also be used to classify documents for clear visibility.
With Therefore™, finance departments can take advantage of the following benefits:
By handling financial documents electronically, businesses can cut photocopying and storage costs, and decrease errors related to manual matching and classification.
Improved information flow across all platforms
Our integration with Microsoft Office Outlook, SAP, NAV and the possibility to integrate with many other systems guarantees all your financial information is easily available.
Workflows automatically route invoices to the correct employee or manager for approval; clear deadlines and escalation paths ensure reporting is finalized on time.
Archived documents can be found, read, and processed on the go using the Therefore™ Mobile App without taking the documents out of the system for faster approval and processing.
Securely store all documents, maintain compliance standards, and delete documents once the legally mandated time period for storage has expired.
Even if customer’s documents must be physically stored, the main benefit of document management is the improved ability to find information.